Creating and Posting Statements in Dynamics AX Retail 2012

Statement posting in Dynamics AX for Retail 2012 is an important process. In Dynamisc AX Retail 2012 you can create a statement manually or by using batch processes that you set up to run periodically throughout the day. In both cases, the following steps are used to create and post statements:

• Create the statement. This step identifies the store that the statement is manually created for. If you configure a batch process, you can automatically create statements for all stores, based on a schedule that you define.

• Calculate the statement. This step gathers the transactions lines by using criteria that you define for each store and in the Retail parameters and Stores forms. You must define the criteria that the system uses. You must also specify how the transactions are calculated. The statement calculation process uses the global number sequence. You can use the Transactions form to view a list of the transactions that were included in the statement before the calculate statement process is run.

• A statement calculation uses tender declarations from the registers as the counted amount. Alternatively, you can enter the counted amount manually. The statement displays the difference between the sales amount for the transactions and the actual counted amount in all tender types. The statement is posted only if this difference is less than the maximum selected posting difference that is defined for the store.

This illustration will provide you the steps to Create and Post the Statements. In order to have transactional data in AX 2012 Retail we need to run a P-Job that does this for us. You can find the P-Job in Retail/Periodic/Retail Scheduler/Distribution Schedule.

When you click the menu item, the Distribution Schedule form opens. On the left side you will see the list of jobs available for us to run.  In the AX 2012 Retail Demo, this list is called P-0001(POS Transactions).  We can run this job from this window by clicking the Run Directly button.

When the transactional data is in AX 2012 Retail, a statement will need to be created.  To complete this step, go to Retail/Journals/Open Statements

Choose your store

Click New Statement

Click the Edit button to add a new Terminal under Setup. (NOTE: as shown in the picture below, follow the number sequence to execute the operations in the correct order)

Click the Calculate Statement button.

When the statement is calculated, click the Post Statement button to post the transactions.

I hope this will help you understand the process of Creating and Posting the Statements. Until next time Cheers!